Special Event Application - Great Rivers Greenway

INSTRUCTIONS

Complete this checklist and application in full and submit to the Great Rivers Greenway Director of Operations at least 30 days prior to the event. You can fill out the form below OR download the form, fill it out and send it via email to Ben Grossman: bgrossman@grgstl.org

Click here to download the Special Event Application Form.

Please attach all documents at time of submission. Approval of the application shall be confirmed only upon approval of all governing entities. At that time, the Director of Operations will inform you that your Great Rivers Greenway Special Event Permit has been approved.

Special Event Application Form

Site Map*
All events require a site map of the event area. Indicate exact placement of the following features if applicable: RESTROOM FACILITIES/PORTABLE TOILETS, INFLATABLES, STAGE(S) OR OTHER PERFORMANCE AREAS, DUMPSTERS AND TRASH CONTAINERS, PICNIC TABLES AND/OR TENTS, VENDOR BOOTHS, STREET BARRICADES, MECHANICAL RIDES, SECURITY/EMERGENCY TENTS, AND EVENT HEADQUARTERS. If the event is a walk/run or bike ride, a copy of the route must be submitted. NOTE: The event host is responsible for the cost of renting, putting up and removing any traffic control devices required. A traffic control plan must be included indicating the location of safety personnel.
Copy of Insurance Policy*
Must name Great Rivers Greenway as additional insured for up to $1,000,000 per occurrence
APPLICANT (Name of person in charge)*
HOST ORGANIZATION*
APPLICANT/ORGANIZATION ADDRESS*
CITY/STATE/ZIP*
APPLICANT PHONE*
ORGANIZATION PHONE*
EMAIL ADDRESS*
ON-SITE CONTACT (if different from Applicant)
ON-SITE CONTACT CELL NUMBER*
NATURE AND PURPOSE OF EVENT*
(Example: Concert, Parade, Sports Competition, Walk/Run, etc.)
NAME OF EVENT*
SITE REQUESTED*
Old Chain of Rocks Bridge, Mary Meachum Freedom Crossing, or Katherine Ward Burg Garden
SPECIFIC LOCATION*
EVENT STARTING DATE*
EVENT ENDING DATE*
STARTING TIME AND ENDING TIME EACH DATE*
(hours that event is open to attendees)
SET UP STARTING DATE AND TIME*
CLEAN UP ENDING DATE AND TIME*
ANTICIPATED # OF PARTICIPANTS*
ANTICIPATED # OF SPECTATORS*
IS EVENT OPEN TO THE PUBLIC?*
IF YES, PROVIDE PHONE NUMBER AND EMAIL FOR PUBLIC TO GAIN MORE INFO.
WILL THERE BE LIVE ANIMALS AT THE EVENT?*
WILL ELECTRICITY BE REQUIRED?*
Electric is available at all sites but in limited capacity. Director of Greenway Operations will contact you to discuss upon receipt of application.
WILL ACCESS TO WATER HOSE HOOKUP BE REQUIRED?*
No water is available at the Old Chain of Rocks Bridge.
ENTERTAINMENT*
Describe the type of entertainment if any to be featured at this event - DJs, bands, dancers, etc.
HAVE YOU NOTIFIED THE ALDERPERSON IN WHOSE WARD THE EVENT IS TAKING PLACE?*
WILL SECURITY OFFICERS BE HIRED TO SECURE THE EVENT?*
IF YES, ARE THEY ARMED?
IF YES, WHAT IS THE NAME OF THE COMPANY PROVIDING SECURITY?
IF YES, HOW MANY SECURITY PERSONNEL WILL BE ON SITE AT ONE TIME DURING THE EVENT?
IF YES, WILL SECURITY PERSONNEL REMAIN IN THE PARK OVERNIGHT?
HOW WILL TRASH AND DEBRIS BE REMOVED DURING AND AFTER THE EVENT? (staff, volunteers, company)*
Any organization holding an event on Great Rivers Greenway property is responsible for cleanup and removal of debris from the event location. Indicate below how cleanup will be handled during the course of the event and immediately following the event.
IF CLEANUP COMPANY IS USED, WHAT IS THEIR COMPANY NAME?
HOW MANY TRASH CANS HAVE BEEN RENTED?*
WILL PORTABLE RESTROOMS BE RENTED?*
Three restrooms needed for every 100 attendees for an eight hour event. One accessible restroom for every 20; at least one accessible restroom for every event.
IF YES, HOW MANY?
IF YES, WHAT IS THE RESTROOM RENTAL COMPANY NAME?
WILL THE HOST ORGANIZATION EITHER SELL OR SERVE FOOD FREELY TO THE PUBILC AT THE EVENT?*
If yes, contact Health Department at 314-612-5335 or 634 North Grand, Room 600 to obtain a Food Permit.
WILL FOOD AND BEVERAGE VENDORS BE HIRED OR SOLICITED TO PREPARE AND/OR SELL FOOD AND BEVERAGES?*
If yes, please provide a list of all vendors and their phone numbers that are authorized to vend at your event. Each vendor must apply for a Food Permit from the Health Department by contacting 314-612-5335 or visiting 634 North Grand, Room 600.
IF YES, WHAT ARE THE VENDOR NAMES AND PHONE NUMBERS?
WILL A LICENSED CATERER BE HIRED TO SERVE FOOD AND ALCOHOLIC BEVERAGES?*
If yes, the caterer must contact the Excise Division at 314-622-4191 or City Hall Room 416 for licensing requirements.
IF YES, WHAT IS THE CATERER NAME?
WILL BEER OR LIQUOR BE SOLD TO THE PUBLIC?*
Application for a liquor license must be made at least three weeks prior to the event. Applicant will need to produce a copy of your Great Rivers Greenway Special Event Permit and a letter from the Director of Operations to obtain your liquor license. Contact the Excise Division at 314-622-4191 or 1200 Market Street for license requirements.
IF YES, WHAT IS THE NAME OF THE ORGANIZATION APPLYING FOR THE LIQUOR LICENSE?
WILL HOT AIR BALLOONS BE TETHERED OR LAUNCHED?*
Prior permission from Great Rivers Greenway Director of Operations is required to tether/launch hot air balloons. Hot air balloons must be tethered with sandbags at parks/plazas with irrigation. A permit from City of St. Louis Fire Marshal is required. Contact Fire Department at 314-289-1900 for permit requirements.
WILL MECHANICAL RIDES/AMUSEMENT RIDES BE INCLUDED AS PART OF THE EVENT?*
If requesting a permit for rides on Great Rivers Greenway property or a street surrounding the property, a mechanical permit and inspection is required. Contact the Building Division at 314-622-4671 for permit requirements. A permit to close the street is also required. Contact the Street Department at 647-3111 for permit requirements.
IF YES, HOW MANY?
WILL TENTS BE ERECTED?*
Tents on irrigated areas must be self-standing. A tent permit from the Building Division at 314-622-4671 or City Hall Room 425 is required for tents over 800 square feet.
IF YES, WHAT ARE THE SIZES OF THE TENTS?
IF YES, ARE THE TENTS SELF STANDING?
IF YES, ARE THE TENTS INTO TURF?
WILL CITY STREETS BE PARTIALL BLOCKED OR COMPLETELY CLOSED?*
Contact the Streets Department at 314-647-3111 or 1900 Hampton Ave. for a Street Blocking/Closing Permit. If there are parking meters along the streets blocked during the event, applicant must contact the Parking Meter Division at 314-622-4700 to block the parking meters; otherwise, cars will be ticketed.
IF YES, WHICH STREETS?
HOLD HARMLESS CLAUSE*
Applicant/Permittee covenants to save, defend, hold harmless and indemnify Great Rivers Greenway and all of its officials, consultants, agents, volunteers and employees from and against any and all claims, loss, damage, injury, cost (including court costs and attorney’s fees), charges, liability or exposure, however caused, resulting from or arising out of or in any way connected with the permitted event. As the applicant, I hereby agree and understand that it is my responsibility to oversee all contractors, vendors or parties affiliated with the event to ensure compliance with all policies, rules, regulations and guidelines of Great Rivers Greenway and other relevant St. Louis City procedures and laws. I understand that the permit is non-transferable and non-refundable. Type your name to sign.
Date*